SharePoint Basics - Part 4 : List & Libraries

SharePoint List


SharePoint List is an index which displays items.

· List stores items. In a list, data is gathered in rows, and each row is known as a list item.

· Under the List tab, lists are displayed as rows and columns, Rows for data, columns for metadata.

· E.g. Contacts List shows the Name, Location, Phone number as the columns and the values of them as items in the rows.

· Property of List: lists allow you to attach documents to the items.


SharePoint Library


A library in SharePoint is used to create, store and update documents (files and folders) in the site. 

 

E.g. Picture Library, Form Library.


Picture Library

What is a document library? - Office Support


Form Library

Form libraries consist of XML forms (InfoPath Forms).

Form library forms store data in XML files in a SharePoint form library. This means they are more flexible and you can do more with them. For example, they can be configured to save drafts and submit to different locations. However, they are more complex to work with and require more decisions to be made during configuration.


Properties of Document Library

· Document Library allows storing documents and has all the functionality like document preview, versioning, check-in/check-out, etc.

· Versioning- Different versions of the documents are created when they are updated are reflected in the version history of the document, it shows the last person to modify the file.

· Check in/Check out: At a time a document can be accessed and updated by clicking the check in option by single user , once it has been checked out others can update it.

In document library, rows represent documents and columns represent metadata

To create Library in SharePoint of Office 365: 

Go to SharePoint>Site Collections>Site>Site Contents>Add an app>Document Library/Custom List.



To know more about SharePoint and its features:

Pillars of SharePoint

For information about SharePoint Site Structure kindly refer:

SharePoint site structure


Thanks for spending your precious time in reading my post.

Kindly follow this blog for more updates and continuation of the topic.

Comments

Post a Comment

Kindly avoid abusive language or any disintegrating words

Popular posts from this blog

Create Form sets in Plumsail Forms for SharePoint

Image
                                Create Form sets in Plumsail Forms for SharePoint How Form Sets are created ? Open Plumsail Forms designer Default Form Sets can be opened by any user unless they are redirected to custom one. To create a new form set, click on "+" sign next to form set name, give it a name and click save. To change form set name and properties click on pen icon Routing based on Azure AD group In our scenario, we have already created a default form and custom form set. In default form, all fields are read only. Full control form set should open automatically for AD group Click on the Pen icon under Azure AD group tab, write group name and search, select the group that you need. You can select multiple users & groups if needed. Testing of sample users: Jane does not belong to Admin ID group so the entry created by her is not routed to other form but to default form. Elizabeth Holmes belong to Admin ID group so the entry created by her is routed to "Full
Read more

SharePoint Basics Part 2

Image
What is SharePoint?   SharePoint is a web-based platform having document management and storage system to organise, access and store documents visible to the users of the organisation. It has centralized secured space for document sharing. SharePoint is an identity management system. It has smooth classification of the information. The Six Pillars of SharePoint 1.  Sites Sites are inside site collection of web application used to display information. 2. Communities Various blogs created by the user to communicate information. 3. Content The way of representation of the organisational data 4. Search To find content inside the documents or any contents displayed in the sites. 5. Insight Graphical representation of data in form of charts, pie graphs etc. 6. Composites It is pushing and pulling data to/ from other business systems like importing from other apps. What is SharePoint used for? Why do we need SharePoint? ·  We can access any of the sites anywhere besides the place of its origi
Read more